We are no longer accepting applications for the 2020 Youth Small Grants Program.
U.S. EMBASSY SARAJEVO, OFFICE OF PUBLIC AFFAIRS
NOTICE OF FUNDING OPPORTUNITY
Funding Opportunity Title: INTERETHNIC RECONCILIATION AND YOUTH SMALL GRANTS PROGRAM
Funding Opportunity Number: 003-FY2020
Deadline for Application: Tuesday, February 11, 2020
CFDA Number: 19.900
Length of Performance Period: 12 months
Number of Awards Anticipated: At least 10 depending on the amount of each grant
Award Amounts: Awards may range from USD 5,000 to USD 25,000
Total Available Funding: USD 250,000
Type of Funding: FY 19/20 Assistance to Europe, Eurasia and Central Asia (AEECA) under the Foreign Assistance Act
Anticipated Award Date: May/June 2020
Funding Instrument Type: Grant, Fixed Amount Award, Cooperative Agreement
Cost Sharing Requirement: Cost sharing is encouraged either in direct cost contributions and/or in-kind contributions
The United States Embassy in Bosnia and Herzegovina, acting through the Office of Public Affairs, is pleased to announce a Notice of Funding Opportunity (NOFO) for Interethnic Reconciliation and Youth (IERY) Program for youth Small Grants projects.
The U.S. Embassy receives hundreds of proposals and takes time to carefully review each application. We expect to inform applicants of the status of their proposals approximately 4-6 months from the closing date this Notice of Funding Opportunity.
For more information, please contact us by phone: + 387 33 704-285, 704-344, fax: + 387 33 704-432 or e-mail email@example.com.
INTERETHNIC RECONCILIATION AND SMALL GRANTS YOUTH PROGRAM
This program supports initiatives with the primary goal of promoting interethnic and intercommunity exchange, collaboration, and joint projects. We are seeking projects and initiatives that clearly develop increased tolerance and cooperation between the ethnically and geographically diverse communities of Bosnia and Herzegovina. Proposals should engage youth belonging to at least one of two specific age ranges: a. ages 10-17 or b. ages 18-25. The Embassy welcomes all innovative proposals aimed at promoting interethnic engagement, reconciliation, and cooperation among youth belonging to different ethnic groups.
A. PROJECT DESCRIPTION
Small Grants Projects
We seek applications for direct engagement with youth, designed explicitly to promote interaction, the development of tolerance and reconciliation between the religiously and geographically diverse communities of Bosnia and Herzegovina.
Proposals should aim to create cooperation with other groups interested in the following themes and/or take place in areas listed below:
- Science, Entrepreneurship and Youth Employment Initiatives Connecting Divided Communities: Bringing together neighboring or nearby communities that have had little contact since the war to improve youth employability by skill development.
- Fractured Education/Two Schools Under One Roof: Working with parents and students in schools across entity/ethnic lines to address issues that divide students along ethnic lines. These projects should help remove obstacles to integration in education.
- Projects combating disinformation: Bringing young people together across ethnic lines to develop critical thinking, media literacy skills to combat disinformation.
- Marginalized Groups: Projects that promote cooperation among marginalized minority groups from different ethnic communities, including (but not limited to) displaced persons, persons with disabilities, socio-economically disadvantaged persons, LGBT persons, Roma, and others.
Priority areas: Projects that reach out and promote cooperation between youth from different ethnic communities in the following areas:
- Brcko District
- Federation BiH:
- Canton 1: Bihać, Cazin
- Canton 3: Srebrenik, Kladanj
- Canton 4: Zenica, Zavidovići
- Canton 6: Jajce, Uskoplje/Gornji Vakuf and Donji Vakuf
- Canton 10: Livno, Glamoč, Drvar
- Republika Srpska:
- East Herzegovina
- Birač Region
- Prijedor Region
B. PROJECT PERFORMANCE PERIOD
All program activities should take place during one year’s time, ideally between April/May 2020 and April/May 2021. Please note, however, that the precise timeframe in which grant money will be received cannot be guaranteed. Applicants should design projects that can be implemented whenever money is received, which could be as late as July 2020.
C1. Who can apply: Non-profit organizations (including think tanks, civil society organizations, and NGOs), cultural and educational institutions and independent media that are based and legally registered in Bosnia and Herzegovina are eligible to apply. American or other donor country organizations and individuals are not eligible for grants under this program. Grants are generally awarded only to organizations.
C2. Other eligibility requirements: All organizations must have DUNS unique entity identifier and a valid registration on www.SAM.gov before their projects proposals can be funded. Organization must obtain a DUNS number and SAM registration in order to receive funding.Please see Section E for information on how to obtain these registrations.
C3. Proposals from prior grantees: Organizations may only submit one proposal and must choose whether to apply for an Interethnic Reconciliation Youth Camp or an Interethnic Reconciliation Youth Small Grant. You may not apply for both. In addition, organizations that have received a grant from the Interethnic Reconciliation Youth Camps or the Interethnic Reconciliation Small Grants Program in a previous cycle and have not completed their projects are not eligible to apply for another grant from these two programs until they have submitted their final reports. You may still apply for grants from the Democracy Commission Small Grants Program or the Women’s Empowerment Small Grants Program.
D. APPLICATION AND SUBMISSION INFORMATION
D1. Mandatory application forms: Your application cannot be reviewed without all of the below elements. All forms and instructions are available on our web site under Grants and under Application package.
Please note: Obtaining the DUNS number and registering in the SAM system can take up to one month. We strongly encourage you to start this process as soon as possible, since we cannot fund any projects that do not have DUNS numbers and completed SAM.gov registrations.
- SF-424 (Application for Federal Assistance – organizations). Please make sure to include your DUNS number in the application.
- SF424A (Budget Information for Non-Construction programs)
- SF424B (Assurances for Non-Construction programs) is required only for those applicants who registered or renewed registration in SAM.gov before February 2, 2019.
- Project Proposal (6 pages maximum)The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do.
D2. General Guidelines: Please read all instructions carefully – proposals that do not meet the requirements listed here will not be considered for funding.
- All proposals must be written and submitted in English.
- Proposals may not exceed 6 pages in length (including budget and checklist) in Times New Roman Size 12 font.
- All fields in the grant application form and check-list must be completed and sent via email as one document.
- The period of performance will be for one year. Pending successful completion of the project and availability of funding, a second year of funding may be added for an additional year of work.
- Grants are normally made on a one-time basis and reiterations of past programs usually do not receive funding. If you are requesting support to fund a repetition of a project you previously implemented, you must include a very strong justification as to why the repetition is necessary.
- The deadline for submission of Small grants proposals is February 11, 2020 by 17:00 p.m. Please submit your application with all mandatory fields as specified in Section D.4 to the following e-mail address: InterethnicBiH@state.gov.
Upon submission, please request a confirmation of the receipt of your application.
D3. Budget Guidelines: Any application not meeting the budget requirements below will not be considered for funding.
- Detailed budget should be written in USD and not exceed allowable amount USD $25000.
- Budget should NOT include VAT expenses; organizations will be able to be reimbursed VAT money.
- Budget costs should be grouped into the following categories:
- Personnel costs (salaries for staff who already work for your organization, fees for project manager, project coordinator/assistant, and or accountant)
- Fringe (social and pension insurance contributions, sick and annual leave)
- Travel (transportation costs, lodging, meals and incidentals)
- Supplies (office supplies and other materials for project implementation)
- Contractual (fees for trainers, moderators, experts, and educators, who do NOT work for your organization but who are engaged to implement certain project activities, printing of promotional materials, renting of space/equipment, broadcasting of TV and radio shows, web site development, and other contractual services needed for project implementation.)
- Other direct costs: (office rent, utilities, phone/fax/internet, office supplies, bank charges, etc.)
- Alcohol, entertainment, or “miscellaneous” expenses are not allowed.
- Costs incurred before the grant period start date will not be reimbursed.
Grant funds may not be used for the following:
- Long-term infrastructure needs
- Materials and equipment (unless purchased for the purpose of providing training to the participants)
- Expenses incurred outside of the territory of BiH, such as travel to international conferences, payment for foreign participants or the purchase of goods or services in other countries
- Provision of direct social services to a population
- Vocational training, for example teaching participants to sew, raise bees, knit, etc.
- Partisan political activity (Note: non-partisan election education and public information activities are allowable.)
- Funding of charitable activity and humanitarian aid, commercial projects, or fund-raising campaigns
D4. Application instructions: Please read carefully and complete each question as instructed. Applicants can use the application form which contains all the requested information and is available in the grant package for your convenience. Should applicants choose to submit a different format, make sure to read carefully and complete each question as instructed below. Omitting any of the requested information may result in it being eliminated from consideration.
Applicant’s Contact Information
- Implementing organization: Specify the officially registered name of the organization.
- Contact person and title: Name and the title of the Project Coordinator, or the person who is authorized to sign official documents, if different from the Project Coordinator.
- Address/Postal Code and City
- Phone number
- E-mail: Please include both the general email address for your organization and the email address of the project coordinator.
Basic Information about the Proposal
- Project title:
- Amount requested (USD)/Amount of cost share (USD)/Total cost (USD): Please list the amount of funding requested from the Embassy. If there is a cost share (another organization covering part of the total cost of the project), please list the amount here. Please list the total cost of the project.
- Elevator pitch: In 50 words or less, describe what your project is about and why it should receive support from the U.S. Embassy.
- Project description, including elaboration of a problem the project is addressing: Clearly identify the problem your project will address, including brief background information for context, if necessary. Describe your new creative solution with all necessary details about the scope of the project, and how project activities will solve the problem identified.
- Project goals and objectives, reconciliation methods: Please elaborate on the goals and objectives of your project, and explain methodology you plan to use to address issues of reconciliation, youth cooperation and development of tolerance and empathy among different groups.
- Description of Activities: Explain the activities you plan to implement in the scope of your project and how they will help achieve the project goals you described above, as well as any indicators that will be monitored during the project implementation.
- Activity locations:List the cities/towns/communities where you will implement the project activities.
- Project beneficiaries and selection process: Describe the anticipated beneficiaries of your project, including estimated number and age range, i.e., “approximately 50 youth, ages 14-18, from Mostar, Siroki Brijeg and Trebinje” or “about 100 high school students from all parts of BiH age 18-25.” Please provide explicit details how the program’s participants will be selected and how will organizers ensure diversity of participants. Applicants who attended any USG funded programs in the past two years should not be eligible to take part, unless they possess specific expertise/qualities which would otherwise be lacking.
- Project schedule and timeline: Develop a step-by-step project timeline with major outcomes, and indicators of progress, deliverables and benchmarks throughout the duration of the project. If you have a specific timeframe, please list the dates and explain why your project must take place within that timeframe. Please note that grant money could be received any time between April and August 2020, depending on the U.S. budget cycle.
- Project partners: Applicants are encouraged to create cooperation with other groups addressing priority themes and/or engaging priority areas. If you are implementing your project jointly with any other organizations, please list the names and type of involvement of those partner organizations. A partner organization is an organization with which you work to develop and implement the project. Partner organizations also need to obtain DUNS numbers. Please note: contractors you engage to deliver goods or services such as trainers, web developers or suppliers are NOT partner organizations.
- Key personnel: List the names, titles and roles of key personnel involved in the project, including organization staff and any experts or trainers you will engage to implement the project. Give a brief overview (1-2 sentences) of their experience/qualifications. Please specify the total number of employees.
- Anticipated outcomes and outcome indicators of the project: Interethnic projects have the goal of creating a positive, dynamic, interactive relationship between ethnic groups that previously did not exist. The recipient should propose clear methodology, outcomes and indicators they use to measure the success of their interethnic programs. It is important to make a distinction between the terms output and outcome. Example of an output is: “Number of individuals participating in the program,” which does not necessarily illustrate the impact of such participation. Outcome is defined as the longer-term impact or change in individual participants’ knowledge, skills and/or attitudes as well as the longer-term effect on their communities, and it is measured by referencing outcome indicators. Outcome indicators should be clearly defined, so that it is possible to measure the change during and at the end of the project. Key terms included in the outcome descriptions and indicators should be defined before the start of the project. For example, “as a result of our project, young people will have an increased understanding of and appreciation for diversity and be equipped with the skills they need for peaceful conflict management. To measure the success of the program, our project team will carry out a baseline survey with five key outcome indicator questions. We will administer a post-program survey to measure how much participants’ knowledge, skills and attitudes have changed.”
- Monitoring and evaluation plan: A monitoring and evaluation (M&E) plan describes how the whole M&E system for the project works. This includes the indicators, who is responsible for collecting them; and when, what forms and tools will be used, and how the data will be used to inform future steps in project realization. Major risks and mitigation strategies should be included.
- Project sustainability: Please explain your plans for follow-on activities after the grant period to ensure project impact continues. Example: “After the project ends, the participants will continue to meet through school activities, community facilitated programs, and youth leadership opportunities, serving as a support network to each other, as well as peer educators with continued support from our organization.”
- Background of implementing organization: Briefly explain the mission of the organization, examples of past and current programs implemented, as well as its technical and management capacity. It is very important to enter a number of volunteers engaged on a regular basis in your activities, and how the records of such engagement are kept.
- Previous U.S. Government funding: Indicate whether the implementing organization has received previous funding from the U.S. Government. If so, please state the name of the project, the year and the amount of funding for each project.
- Detailed budget: Present the budget in the form of a spreadsheet, in USD amounts, dividing the budget into the categories delineated in the application. Cost sharing is encouraged. If the Recipient includes cost sharing in the project proposal, then the Recipient is accountable for providing additional funds and justifying the costs.
- Budget narrative: Please explain your budget in narrative form, detail personnel duties, list names of trainers/moderators/experts and project staff and break down travel and lodging costs (i.e., how many people, how many overnights, cost per person per day).
D5. Review criteria: All proposals will be evaluated by the Interethnic, Reconciliation and Youth Review Panel on the below criteria.
- Innovation, quality and feasibility of the project idea. The proposal is new, innovative, well developed, and offers creative solutions with all necessary details about the scope of the project and how project activities will be carried out (location, number and location of participants, events to organize, media coverage etc.) (20 points)
- Project goals and objectives, reconciliation methods. Project clearly identifies goals, and objectives of the project, and the reconciliation methodology used, and is likely to provide maximum impact in achieving proposed results. (20 points)
- Organizational capacity and record on previous grants. The organization has sufficient number of employees and volunteers, demonstrates expertise and the ability to perform the proposed activities. All former grants completed without major setbacks. (20 points)
- Budget and narrative justification are cost effective, completed and reasonable in relation to the proposed activities and anticipated results. (20 points)
- Monitoring and evaluation. The proposal outlines in detail indicators of how project success and impact will be determined and provides details of formative monitoring and evaluation. The applicant demonstrated its ability to measure project impact and provides milestones to indicate project progress towards goals/ objectives outlined in the proposal. Major risks and mitigation strategies should be included (10 points)
- Sustainability. The proposal needs to contain information about the sustainability of the project. Project activities should continue to have a positive impact after the end of the project. Proposals should explain this future impact and/or sustainability of the project. (10 points)
E. HOW TO APPLY FOR REQUIRED REGISTRATIONS
E1. Who must apply? All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:
- Unique entity identifier from Dun & Bradstreet (DUNS number)
- NCAGE/CAGE code
- www.SAM.gov registration
E2. First, get your DUNS Number
Please use the link to obtain your DUNS number.
The system is set up to be user-friendly and we encourage you to use it to obtain your DUNS number for yourself. However, if you experience problems, you may seek further assistance from:
Bisnode BH Director
Bisnode BH, Skenderpašina br. 1, 71000 Sarajevo
Tel: +387 61 896 753
Please be aware that Bisnode charges a fee for this service.
E3. Next, get your NCAGE/CAGE code
- To apply, go to CAGE/NCAGE Code Request page
- Instructions for the NCAGE application process are available here.
- For NCAGE help from outside the U.S., call 1-269-961-7766
- Email: NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
E4. After you receive your NCAGE code, complete your SAM.gov registration
- To register in the SAM system, go to their web site.
- Please read the quick guide for grants registration attachment which is the part of the application package that is posted on the Embassy web site.
- SAM registration must be renewed annually, so even if you are already registered in SAM from a previous grant, please check to see if your registration is still valid.
- Entities registering in SAM must submit a letter appointing their authorized Entity Administrator. Please check the template of the letter which is the part of the application package.
However, if you experience any problem in registering in SAM.gov use the following link to register for live chat, so the SAM administrators can answer your questions. Working hours for this service are from Monday through Friday after 14:00.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
F1. Federal Award Notices
The grant award will be written, signed, awarded, and administered by the Grants Officer and the grants management team. The Recipient may only start incurring project expenses beginning on the start date shown on the grant award document signed by the Grant Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.
Funding decisions are contingent on the availability of funds. Total amount for this program may not exceed 250,000 USD. The U.S. Embassy reserves the right to cancel this Notice of Funding Opportunity at any time without any commitment to any applicant.
If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.
Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.
Payment Method: The payment of the award amount will be effected in two or three installments. Certain percentage of the total award amount up to 50% of the total will be paid immediately after signing the grant and submission of the valid bank account by Recipient. However, if the project implementation requires a higher percentage of advance payment than 50 %, the Office of Public Affairs will make a payment based on the Recipient’s justification. The rest will be paid upon submission of the interim final program and financial reports by Recipient. Each award document will contain detailed payment information. The USG holds the right to retain the last payment up to 10 % of the award amount until all project activities are completed and the final program and financial reports are submitted by the Recipient and approved by the Grant Officer and the Grant Officer Representative.
F2. Terms and Conditions
Before submitting an application, applicants may wish to review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which available here.
F.3. Reporting Requirements
Recipients will be required to submit financial reports and program reports. The award document will specify the forms and how often these reports must be submitted.
G. FEDERAL AWARDING AGENCY CONTACTS
For more information, please contact us by phone: + 387 33 704-285,704-344, fax: + 387 33 704-432 or e-mail at firstname.lastname@example.org.