Julia Taft Refugee Fund for FY 2018 – Call for Proposals

We are no longer accepting applications for the 2018 Julia Taft Refugee Fund. Please check back in spring 2019 for information about next year’s application process.

Julia Taft Refugee Fund for FY 2018


Date Open: March 5, 2018
Date Closed: March 31, 2018
Minimum Award Amount: $5,000
Maximum Award Amount: $25,000

Background and funding opportunity description

The U.S. Embassy Sarajevo in collaboration with the Bureau of Population, Refugees and Migration (PRM) is pleased to welcome proposals via the Julia Taft Refugee Fund from potential partners working in the area of refugees’ protection in Bosnia and Herzegovina.  This support is meant to meet low-cost gaps in refugee protection and assistance.

Eligibility criteria and funding guidelines for the Taft Refugee Fund:

  • The funds are meant to support sustainable (beyond one year) projects that assist refugees or refugee returnees.
  • Priority populations include refugees and refugee returnees; however exceptions can be made in some regions with “populations of concern” to PRM, such as internally displaced persons (IDPs), or vulnerable migrants.
  • Consideration for support is also given to projects that benefit both populations of concern and their host communities.
  • The fund is not meant as an emergency fund.
  • Applicants must be a registered organization (e.g.: NGO, community-based organization; faith-based organization).
  • Local NGOs will be given priority.

Application package

Applications that do not include ALL of the components below will automatically be rejected:

  1. Proposal (link to proposal application is located on Embassy website under Application Package)
  2. Detailed project timeline/calendar
  3. Detailed budget
  4. CV/Resume of Project Manager and other key project personnel
  5. At least one reference/recommendation letter from other donors or stakeholders
  6. Proof of national registration of the organization
  7. Copy of bank statement or other proof of existing bank account
  8. A copy of the Signed Code of Conduct of the organization that is consistent with the six core principles from the Inter-Agency Standing Committee recommendations (these can be provided upon request)
  9. Completed and signed federal forms: SF424, SF424A and SF424B.
  10. All forms and instructions are available at U.S. Embassy’s web site, under Grant Opportunities.
  11. Other eligibility requirements: In order to be eligible to receive an award, all organizations must have a DUNS number unique entity identifier and a valid registration on SAM web site.
  12. To get a DUNS number please visit this web site.
  13. Next, get your NCAGE/CAGE code. Instructions for the NCAGE application process are available at this web site. For NCAGE help from outside the U.S., call 1-269-961-7766, and for any problems in getting an NCAGE code, email: NCAGE@dlis.dla.mil.
  14. After you receive your NCAGE code, complete your SAM.gov registration.
  15. Please read the quick guide for grants registration attachment which is the part of the application package that is posted on the Embassy web site.
  16. SAM registration must be renewed annually, so even if you are already registered in SAM from a previous grant, please check to see if your registration is still valid.
  17. We cannot review any projects that do not include DUNS numbers and completed SAM.gov registrations. However, if you are unable to complete your SAM.gov registration by the application deadline of March 31, you may submit the other required elements and continue with your SAM.gov registration.  If you receive it and notify the Embassy prior to the meeting of the review committee, which will take place in April, we may still be able to consider your application.
  18. Please submit your completed application to the following e-mail address: JuliaTaftBiH@state.gov.

*All applications should be in English.  

Review and Selection Process

A selection committee at the U. S. Embassy Sarajevo will review all applications received under this announcement based on the following criteria:

  • Organizational capacity of the organization– the organization has experience in implementing activities related to vulnerable groups and is focused on economic and social development and demonstrates the ability to implement the activities proposed;
  • Sustainability Plan– the proposal demonstrates a clear sustainability plan beyond the life of the award;
  • Cost Application– the proposed costs are reasonable in relation to the proposed activities and anticipated results;
  • Monitoring and evaluation– the applicant should provide a clear monitoring and evaluation plan that includes specific, measurable, and achievable indicators.
  • Once the review process is completed, the U.S. Embassy will notify the successful applicants as well as the unsuccessful applicants.  Prospective grantees will receive further instructions along with the notification of successful proposal.  Once awarded, each grantee will be responsible for the program and financial reporting as specified in the award agreement.

Type of activities that can be funded under this program

To serve as an example, the projects could, but are not limited to, focus on one of the following themes:

  • Income generation for returnees,
  • Provision of potable water to remote returnee communities,
  • Equipping of an agricultural center,
  • Furnishing and equipping of computer lab for internally displaced persons,
  • Livelihood activities for vulnerable returnees, refugees, and displaced persons
  • Agricultural training for vegetable production,
  • Job training for returnees, etc.

In order to be considered for this funding opportunity, please submit your applications by email to the U.S. Embassy Sarajevo by March 31, 2018.  All organizations are encouraged to submit their applications before the March 31 deadline.

Please contact JuliaTaftBIH@state.gov should you need any additional information.

Proposal Format

Problem statement

Give a brief description of the primary pr7oblem that your application wishes to address.


The objectives should correspond directly to the problem stated in your Problem Statement and should be concise. Objectives should be specific, measurable, appropriate, realistic and time-bound (SMART).


Provide a fairly broad statement of your approach to solving the problem.


Describe the major activities that will be carried out to reach the grant objectives.

Sustainability Plan

Provide a brief outline stating how the organization proposes to sustain its activities beyond the completion and end of the grant.

Implementation Plan

Provide concise time frames and sequencing for the implementation of each activity

Monitoring and Evaluation Plan

Provide indicators and target number of beneficiaries you plan to achieve. Describe how outputs and outcomes will be measured.

Institutional Capacity Statement

Describe your organization’s capabilities and qualifications for implementing the grant. Present evidence to prove how and why your organization is likely to succeed in implementing the grant.

Detailed Budget:

The cost/budget application should be provided as a separate document. This should detail all direct costs associated with the implementation of grant activities with the equivalent in USD as well. Please provide a description of the costs included in the budget and how each expenditure or procurement contributes to project results.

Please provide if available:

  • Organizational Chart
  • Résumé of Key Personnel
  • Copy of Proof of Registration
  • Other attachments as deemed relevant by the applicant