Night at the Museum Civic Education Program

We are no longer accepting applications for the 2018 Night at the Museum Civic Education Program. Please check back in spring 2019 for information about next year’s application process.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY SARAJEVO, OFFICE OF PUBLIC AFFAIRS

NOTICE OF FUNDING OPPORTUNITY 

 

Funding Opportunity Title:             NIGHT AT THE MUSEUM CIVIC EDUCATION PROGRAM

Funding Opportunity Number:       006-FY2018

Deadline for Application:                July 06, 2018

CFDA Number:                                 19.900

Length of Performance Period:      12 months

Number of Awards Anticipated:     One

Award Amounts:                              Awards may range from USD 30,000 to USD 50,000

Total Available Funding:                 USD 50,000

Type of Funding:                             FY17/18 Assistance to Europe, Eurasia and Central Asia (AEECA) under the Foreign Assistance Act

Anticipated Award Date:                August 2018

Funding Instrument Type:             Grant or Cooperative Agreement

Cost Sharing Requirement:          Cost sharing is encouraged either in direct-cost contributions and/or in-kind contributions

The United States Embassy in Bosnia and Herzegovina, acting through the Office of Public Affairs, is pleased to announce a Notice of Funding Opportunity (NOFO) for the Night at the Museums Festival.

**Please read this NOFO thoroughly to understand the type of project sought, the application requirements and the evaluation process. There are new requirements this year, so please carefully read all the instructions below before beginning your application.**

The U.S. Embassy receives hundreds of proposals and takes time to carefully review each application. Funding decisions are contingent on the availability of funds.  The U.S. Embassy reserves the right to cancel this Notice of Funding Opportunity at any time without any commitment to any applicant.

For more information, please contact us by phone:  + 387 33 704-285, fax:  + 387 33 704-432 or e-mail interethnicbih@state.gov

“NIGHT AT THE MUSEUMS” CIVIC EDUCATION PROGRAM

 

A. PROJECT DESCRIPTION

The United States Embassy in Bosnia and Herzegovina, acting through the Office of Public Affairs, is pleased to announce a Notice of Funding Opportunity for the “Night at the Museum” Civic Education Program which promotes awareness of joint cultural heritage and appreciation for museums as places of learning in BiH.   Proposals should include a series of events, activities at three or more major museums in the country, and overnight stays for youth at those museums.  Applicants should include in the program at a minimum the National Museum of BiH, the Fojnica Franciscan Monastery Museum, and one of the major museums in Republika Srpska, for no less than 400 students from different ethnic groups across the country.  These youth participants will work together at each museum.  Programs should be innovative, bring together youth (ages 12-24) from communities across ethnic, geographic, and administrative lines, and engage participants in follow-up community improvement activities.  Priority will be given to applications which engage youth who have not yet had access to programs funded by the U.S. government.  A detailed budget should be expressed in USD, with a maximum amount of $50,000.

 

B. PROJECT PERFORMANCE PERIOD

The budget for single project proposals for the Nights at the Museum Program should not exceed $50,000.  All activities should take place between August 2018 and August 2019.

 

C. ELIGIBILITY

C1. Who can apply:  Non-profit organizations (including think tanks, civil society organizations, and NGOs), educational and cultural institutions, and independent media that are based and legally registered in Bosnia and Herzegovina are eligible to apply. Proof of past performance implementing similar activities is required (include dates, number of participants from different entities/cantons/ethnic groups, location, and point of reference). Applicants must demonstrate an ability to work in all parts of BiH, whether independently or in cooperation with a partner school/organization.

Cost sharing is encouraged, either in participation of costs or by in-kind contributions.  When applicant furnishes the services of an employee, these services must be valued at the employee’s regular rate of pay plus an amount of fringe benefits that is reasonable, necessary, allocable, and otherwise allowable.

Volunteer services furnished by applicants professional and technical personnel, consultants, and other skilled and unskilled labor may be counted as cost sharing or matching if the service is an integral and necessary part of an approved project or program. Rates for third-party volunteer services must be consistent with those paid for similar work in the labor market in Bosnia and Herzegovina. Paid fringe benefits that are reasonable, necessary, allocable, and otherwise allowable may be included in the valuation.  The costs specified as cost sharing should meet the following criteria:

(1)  Costs are verifiable from the applicant’s records;

(2)  Costs are not included as contributions for any other United States Government award;

(3)  Costs are necessary and reasonable for accomplishment of project or program objectives;

(4)  Costs are allowable under Subpart D—Budget Guidelines of this NOFO;

C2. Other eligibility requirements:  In order to be eligible to receive an award, all organizations (with the exception of educational institutions) must have a DUNS number, a unique entity identifier, and a valid registration on www.SAM.gov.  Please see Section E for information on how to obtain these registrations.

C3. Proposals from prior grantees:  Organizations that have received a grant from the Nights at the Museum Festival Program in a previous cycle and have not completed their projects are not eligible to apply for another Nights at the Museum Festival grant until they have submitted their final reports.

 

D. APPLICATION AND SUBMISSION INFORMATION

D1.  Mandatory application forms:  Your application cannot be reviewed without all of the below elements.  All forms and instructions are available on the Embassy’s web site.

Please note:  Obtaining the DUNS number and registering in the SAM system can take up to one month.  We strongly encourage you to start this process as soon as possible, since we cannot review any projects that do not include DUNS numbers and completed SAM.gov registrations.

  • SF-424 (Application for Federal Assistance – organizations).  Please make sure to include your DUNS number in the application.
  • SF424A (Budget Information for Non-Construction programs)  SF424B (Assurances for Non-Construction programs)
  • Project ProposalThe proposal should be submitted exclusively in the appropriate application form depending on the project, and should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do.
  • Screenshot of your SAM registration or a printout of your registration document from the SAM.gov web page. 

D2.  Application GuidelinesPlease read all instructions carefully – proposals that do not meet the requirements listed here will not be considered for funding.

  • All proposals must be written and submitted in English.
  • One organization may submit only one proposal to this NOFO.
  • Proposals may not exceed 6 pages in length (including budget and checklist) in Times New Roman Size 12 font.
  • All fields in the grant application form and check-list must be completed and sent via email as one document.
  • Project duration may not exceed 12 months.
  • Grants or CAs are normally made on a one-time basis. Subject to availability of funding, a maximum of two annual repeat grants may be issued if the U.S. Embassy determines the activity advances a clearly defined priority objective of implementing country-wide comprehensive in-school civic education.
  • The deadline for submission of proposals / supporting documentation is July 06, 2018 by 17:00 p.m. Please submit your filled-in application to the following e-mail address:  InterethnicBiH@state.gov

D3. Budget GuidelinesAny application not meeting the budget requirements below will not be considered for funding.

  • Detailed budget should be written in USD and not exceed maximum allowable amount for the type of project.
  • Budget should NOT include VAT expenses.
  • Budget costs should be grouped into the following categories:
    • Personnel costs (salaries for staff who already work for your organization, fees for project manager, project coordinator/assistant, and or accountant)
    • Fringe (social and pension insurance contributions)
    • Travel (transportation costs, lodging, meals and incidentals)
    • Supplies (office supplies and other materials for project implementation)
    • Contractual (fees for trainers, moderators, experts, and educators, who do NOT normally work for your organization but who are engaged to implement certain project activities, printing of promotional materials, renting of space/equipment, broadcasting of TV and radio shows, web site development, and other contractual services needed for project implementation.)
    • Other direct costs: (office rent, utilities, phone/fax/internet, office supplies, bank charges, etc.)
  • The total of personnel costs, fringe and other direct costs should not exceed 30% of total award amount.
  • Costs for food or drink should not exceed 5% of the total award amount.
  • The total costs of promotional materials (brochures, banners, T-shirts, posters, leaflets, etc.) should not exceed 10% of the total award amount.
  • Alcohol, entertainment, or “miscellaneous” expenses are not allowed.
  • Costs incurred before the grant period start date will not be reimbursed.

Grant funds may not be used for the following:

  • Long-term infrastructure needs
  • Materials and equipment (unless absolutely necessary for project realization).
  • Expenses incurred outside of the territory of BiH, such as travel to international conferences, or the purchase of goods or payment of services in other countries
  • Provision of direct social services to a population
  • Partisan political activity. (Note: non-partisan election education and public information activities are allowable.)
  • Funding of charitable activity and humanitarian aid, commercial projects, or fund-raising campaigns

D4.  Review criteria:  All proposals will be evaluated by the Civic Education review panel according to the below criteria:

  • Proposals that bring more students and propose expansion to more museums will be given priority consideration
  • Implementation capacity of applicant, prior experience with organizing student exchange programs and capacity to carry out the project throughout Bosnia and Herzegovina.
  • Compliance with proposal guidelines inclusion of mandatory components.
  • Clearly identified goals and target audiences
  • Innovative and creative solutions for follow-up engagement
  • Well-developed activity plans that clearly supports program goals
  • Cost-effective budget, with concrete and reasonable expenses, and cost sharing amount
  • Project sustainability

D5. Application instructions:  Please read carefully and complete each question as instructed.  Omitting any of the requested information will delay the review of your proposal and may result in it being eliminated from consideration.

  1. Applicant’s Contact Information

                   a. Implementing organization: Specify the officially registered name of the organization.

                   b. Contact person and title: Name and the title of the Project Coordinator, or the person who is authorized to sign official documents, if different from the Project Coordinator.

                   c. Address/Postal Code and City

                   d. Phone number

                   e. E-mail: Please include both the general email address for your organization and the email address of the project coordinator.

  1. Basic Information about the Proposal

                   a. Project title:

                   b. Amount requested (USD)/Amount of cost share (USD)/Total cost (USD):Please list the amount of funding requested from the Embassy.  If there is a cost share (another organization covering part of the                       total cost of the project), please list the amount here.  If you are providing cost share, please list the amount here. Please list the total cost of the project.

                   c.Activity locations: List the cities/towns/communities where the project activities will take place.

  1. Scope of the program:

Please list all museums where the program will take place, with all direct and indirect beneficiaries at each site.  If needed, add additional fields for each new museum

  1. Elevator pitch:

In 50 words or less, describe what your project is about and why it should receive support from the U.S. Embassy.

5.Background of implementing organization:

Briefly explain the mission of the organization, examples of past and current programs implemented, as well as its technical and management capacity.   It is very important to enter a number of volunteers engaged on a regular basis in your activities, and how the records of such engagement are kept.

  1. Implementation Plan for Program Components

Clearly define the implementation plan for each program component your project will address, including brief background information for context, if necessary.  For example, “ Young people in my community (our country) do not visit museums and do not understand how these institutions contain valuable artifacts important to understand the complex and interwoven history, traditions and cultures of  BiH peoples.  To overcome this problem we will organize five events in five museums around the country, where students from all ethnic groups will spend the night together exploring museum artifacts and learning how they can work together …. Upon return to their communities, they will collaborate with their peers on exploring and protecting the cultural heritage of their community”.  Note your project duration in months and give an overview of the schedule.  If you have a specific timeframe, please list the dates and explain why your project must take place within that timeframe.

7. Beneficiaries (including description of the selection process):

Describe the anticipated beneficiaries of your project, including estimated number and age range, i.e., “approximately 100 youth, ages 12-17, from Mostar, Siroki Brijeg and Trebinje” will take part.  Please provide explicit details how the project’s participants will be selected. Proposals that reach youth with little or no access to funding support for community initiatives will be given priority.

  1. Project partners:

If you are implementing your project jointly with any other organizations, and that organization will disburse funds, please list the names and type of involvement of those partner organizations.  A partner organization is an organization with which you work to develop and implement the project. Partner organizations also need to obtain DUNS numbers.  Please note: contractors you engage to deliver goods or services such as trainers, web developers or suppliers are NOT partner organizations.

  1. Key personnel:

List the names, titles and roles of key personnel involved in the project, including organization staff and any experts or trainers you will engage to implement the project.  Give a brief overview (1-2 sentences) of their experience/qualifications.

  1. Anticipated outcomes and outcome indicators of the project:

Civic Education exchange projects have the goal of creating a dynamic, interactive relationship between participants that previously did not exist.  The recipient should propose clear outcomes and indicators they use to measure the success of their civic education programs.  It is important to make a distinction between the terms output and outcome.  Example of an output is:  “Number of individuals participating in the program,” which does not necessarily illustrate the impact of such participation. Outcome is defined as the longer-term impact or change in individual participants’ knowledge, skills and/or attitudes as well as the longer-term effect on their communities, and it is measured by referencing outcome indicators.  Outcome indicators should be clearly defined, so that it is possible to measure the change during and at the end of the project.  Key terms included in the outcome descriptions and indicators should be defined before the start of the project.  For example, “as a result of our project, young people will have an increased understanding of and appreciation for cultural diversity and be equipped with the skills they need for peaceful conflict management.  To measure the success of the program, our project team will carry out a baseline survey with five key outcome indicator questions.  We will administer a post-program survey to measure how much participants’ knowledge, skills and attitudes have changed.”

  1. Project sustainability:

Please explain your plans for follow-on activities after the grant period to ensure project impact continues.  Example:  “After the program, the participants will continue to meet through school activities, community facilitated programs, and youth leadership opportunities, serving as a support network to each other, as well as peer educators with continued support from our organization.”

  1. Previous U.S. Government funding:

Indicate whether the implementing organization has received previous funding from the U.S. Government.  If so, please state the name of the project, the year and the amount of funding for each project.

  1. Detailed budget:

Present the budget in the form of a spreadsheet, in USD amounts, dividing the budget into the categories delineated in the application.  Cost sharing is encouraged.   If the Recipient includes cost sharing in the project proposal, then the Recipient is accountable for providing additional funds and justifying the costs.

  1. Budget narrative:

Please explain your budget in narrative form, detail personnel duties, list names of trainers/moderators/experts and project staff and break down travel and lodging costs (i.e., how many people, how many overnights, cost per person per day).

 

E .HOW TO APPLY FOR REQUIRED REGISTRATIONS

E1. Who must apply?  All organizations applying for grants must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)   
  • NCAGE/CAGE code
  • www.SAM.gov registration

E1.1. Unique entity identifier from Dun & Bradstreet (DUNS number). Please use the link to obtain your DUNS number.

However, if you experience any problem in getting DUNS number you may contact:

Zlata Mulać

Bisnode BH Director

Bisnode BH, Skenderpašina br. 1, 71000 Sarajevo

zlata.mulac@bisnode.com

Tel:  +387 61 896 753

www.bisnode.ba

In that case this contractor will charge the fee for their service.

E1.2.  Next, get your NCAGE/CAGE code

  • To apply, go to CAGE/NCAGE Code Request page
  • Instructions for the NCAGE application process are available here.
  • For NCAGE help from outside the U.S., call 1-269-961-7766
  • Email: NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

E.1.3.  After you receive your NCAGE code, complete your SAM.gov registration

  • To register in the SAM system, go to https://www.sam.gov.
  • Please read the quick guide for grants registration attachment which is the part of the application package that is posted on the Embassy web site.
  • SAM registration must be renewed annually, so even if you are already registered in SAM from a previous grant, please check to see if your registration is still valid.

However, if you experience any problem in registering in SAM.gov use the following link to register for live chat, so the SAM administrators can answer your questions. Working hours for this service are from Monday through Friday after 14:00 p.m.

E2.  All organizations must complete required registrations by the submission deadline.  We cannot review projects that do not include a DUNS number and completed SAM.gov registration. Please allow ample time, as the process can take up to 30 days. However, if you are unable to complete your SAM.gov registration by the application deadline of July 06, 2018, you may submit the other required elements and continue with your SAM.gov registration.  If you complete registration and notify the Office of Public prior to the meeting of the review committee, which will take place in July, we may still be able to consider your application.

 

F. FEDERAL AWARD ADMINISTRATION INFORMATION

F1. Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grants Officer and the grants management team.  The Recipient may only start incurring project expenses beginning on the start date shown on the grant award document signed by the Grant Officer.  The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.

Funding decisions are contingent on the availability of funds.  Budget may not exceed 50,000 USD.  The U.S. Embassy reserves the right to cancel this Notice of Funding Opportunity at any time without any commitment to any applicant.

A Cooperative Agreement (CA) may be issued, particularly in the case that the selected applicant is a first-time recipient of Federal Funding.  Elements of substantial involvement include:

  1. Participating in the design or direction of activities, design of conference agendas, and training delivery models
  2. Participating in the selection of key project staff and trainers
  3. Participating in the presentation of results
  4. Assisting in the selection and/or analyses of data
  5. Review and approve each press release and other public statements and publications before releasing it in public

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding.  Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method:  The payment of the award amount will be made in multiple installments.  A certain percentage of the total award amount up to 50% of the total will be paid immediately after signing the grant and submission of the valid bank account by Recipient.  However, if the project implementation requires a higher percentage of advance payment than 50 %, the Office of Public Affairs will require justification.  The rest will be paid upon submission of the interim final program and financial reports by Recipient.  Each award document will contain detailed payment information.  The USG reserves the right to retain the last payment up to 10 % of the award amount until all project activities are completed and the final program and financial reports are submitted by the Recipient and approved by the Grant Officer and the Grant Officer Representative.

F2. Terms and Conditions

Before submitting an application, applicants may wish to review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available here.

F.3. Reporting Requirements

Recipients will be required to submit financial reports and program reports.  The award document will specify the forms and how often these reports must be submitted.

 

G. FEDERAL AWARDING AGENCY CONTACTS

For more information, please contact us by phone: + 387 33 704-285, fax:  + 387 33 704-432 or e-mail at InterethnicBiH@state.gov.