Youth Leadership and Teacher Professional Development Program with Bosnia and Herzegovina – U.S. Partner

U.S. DEPARTMENT OF STATE

U.S. EMBASSY SARAJEVO, OFFICE OF PUBLIC AFFAIRS

NOTICE OF FUNDING OPPORTUNITY 

Funding Opportunity Title:                Youth Leadership and Teacher Professional Development Program with Bosnia and Herzegovina – U.S. Partner

Funding Opportunity Number:          007-FY2019

Deadline for Application:                   July 31, 2019

CFDA Number:                                   19.900

Length of Performance Period:        24 months

Number of Awards Anticipated:       One to three awards

Award Amounts:                                Awards may range from USD 40,000 to USD 120,000

Total Available Funding:                   USD 120,000

Type of Funding:                               FY18/19 Assistance to Europe, Eurasia and Central Asia (AEECA) under the Foreign Assistance Act

Anticipated Award Date:                  August / September 2019

Funding Instrument Type:               Grant or Cooperative Agreement

 

I.       STATEMENT OF WORK

 

The Office of Public Affairs (OPA) of the U.S. Embassy in Sarajevo, Bosnia and Herzegovina, is supporting the participation of high school youth and adult educators in an intensive, substantive three- to four-week exchange in the United States in the fall 2020.

The exchange delegation of 21 participants will include 18 students and three teachers from select cities in Bosnia and Herzegovina.

The exchange activities will introduce the participants to a comprehensive survey of civic education, community service, and youth leadership development. Activities will focus on building their knowledge and skill levels in these areas. The students and educators will participate in workshops, community service activities, meetings with community leaders, and discussion groups and will have opportunities for substantive interaction with each other and their American peers.

The award recipient’s responsibilities will be the following:

  • Preparation
  1. In cooperation with OPA, contact participants before the program to provide them with program information, pre-departure materials, and to gather information about their specific interests.
  2. Travel to Bosnia and Herzegovina to participate in a pre-departure session with program participants, in cooperation with the in-country partner and OPA.
  3. Enroll participants in the Bureau’s Accident and Sickness Program for Exchanges (ASPE) health benefits plan for the duration of the exchange, and assist with claims as necessary.
  4. Hire and train staff, as needed, to accompany participants during the exchange period. Criminal background checks, including a search of the Department of Justice’s National Sex Offender Public Registry, must be conducted for all program staff and for new staff prior to hiring.
  5. Make housing arrangements. Carefully recruit, screen, and select diverse local host families to offer homestays (including lodging and meals) to the participants for the majority of the exchange period. Criminal background checks, including a search of the Department of Justice’s National Sex Offender Public Registry, must be conducted for all members of host families and others living in the home who are 18 years or older.
  6. Monitor housing arrangements to ensure the health and safety of participants.
  7. Orient participating organizations, staff, and host families to the goals of the program and to the cultures and sensitivities of the visitors.
  • Exchange Activities
  1. Design, plan, and implement a three- to four-week exchange program on the stated themes. Exchange activities must promote program goals. Activities will be school and community-based, as appropriate to the project, and will enable the exchange participants to engage with American teenagers.
  2. Provide opportunities for the adult participants to work with their peers and other professionals, volunteers, and youth advocates with whom they can discuss the support of youth development.
  3. Arrange appropriate community, cultural, social, and civic activities.
  4. Engage participants in at least two community service activities during the exchange. The program should provide context for the participants – identifying community needs, volunteerism, charitable giving, etc. – and a debriefing so that the service activity is not an isolated event and helps participants see how to apply the experience at home.
  5. Provide day-to-day monitoring of the participants’ well-being, preventing and dealing with any misunderstandings or adjustment issues that may arise in a timely manner. Inform OPA about any significant health or safety issues affecting program participants.
  6. Provide a closing session to summarize project activities, prepare participants to implement their follow-on activities, and for their return home.
  • Follow-on activities
  1. In cooperation with OPA, provide guidance and instruction on how to design and implement follow-on projects that reinforce values and skills imparted during the exchange program and help them apply what they have learned to serve their schools and communities. Participants should design school- or community-based projects that will be implemented in groups.
  2. Present creative and effective ways to address project themes, for both program participants and their peers, as a means to amplify program impact.
  3. In addition to follow-on projects, support alumni in making presentations or preparing articles to share their experiences in other ways once they return home.
  4. Travel to Bosnia and Herzegovina to monitor follow-up activities
  • Design and implement an evaluation plan that assesses the impact of the program
  • Work in consultation with OPA in the implementation of the program, provide timely reporting of progress, and comply with financial and program reporting requirements.
  • Manage all financial aspects of the cooperative agreement, including stipend disbursements to the participants and management of sub-award relationships with partner organizations.

 

The Office of Public Affair’s responsibilities will be the following:

  • Selecting the in-country partner to manage the recruitment and selection of the participants.
  • Providing advice and assistance in the execution of all program components.
  • Facilitating interaction within the Department of State, to include ECA, the regional bureaus, and overseas post.
  • Arranging meetings with Department of State/Embassy officials if necessary.
  • Approving host family applications, publicity materials, and the calendar of exchange activities.
  • Monitoring and evaluating the program, through regular communication with the award recipient and possibly one or more site visits.
  • Performing an annual performance evaluation/review. Satisfactory performance and the availability of funds is a condition of continued administration of the program and execution of all option years.

II.      PROGRAM SPECIFIC GUIDELINES

 

Below are the profiles of the youth and adult participants that the U.S. Embassy in Sarajevo will be seeking for participation in this program.

Youth participants will be high school students between the ages of 15 and 18 years old at the start of the exchange; demonstrate leadership aptitude, an interest in community service, and in the project theme; exhibit flexibility, maturity, integrity, good social skills, and open-mindedness; have the motivation necessary to be active and successful exchange participants; are proficient in English; and will return for at least one semester of high school after the exchange to the United States.

The adult participants will be teachers or school administrators/educators who demonstrate an interest in assisting youth to become productive and responsible members of society; exhibit maturity and open-mindedness; are supportive of the teenage participants; are proficient in English; and expect remain in teaching positions or other positions of influence on young leaders.

The adults will need to be thoroughly briefed on their roles during the project. Although they are to be full exchange participants, they will also serve as chaperones. They will have program sessions with the youth, as well as separate program activities designed just for them.  It is important that they be prepared to allow the students to be vocal, candid, and active participants. At the same time, their shared experience with the students will allow them to serve as adult advocates for the alumni once they return home.

Orientations:  The award recipient will in cooperation with local partner and OPA introduce the participants to their host community and will provide a general introduction to the United States, information related specifically to the objectives and themes of the program, and administrative information.

Exchange Program:  The program should consist primarily of interactive activities, practical experiences, and other opportunities that provide an introduction to the civic, cultural, and educational institutions of the United States. Activities should use hands-on methods to help the participants learn about the fundamentals of civil society and community activism, build their leadership skills, and develop similar activities for their peers back home. OPA urges applicants to present innovative, resourceful, and effective programming ideas. Applicants should justify their choices by explaining how their program plan will meet the stated goals.

The activities could include a mix of workshops or training sessions, simulations and role-playing, teambuilding exercises, case studies, volunteer service, leadership training, meetings, classroom visits, site visits, and social time among peers. Many of these should be planned in conjunction with school and community activities that create educational opportunities for both the exchange participants and their hosts/peers. Exchange participants should not attend classes in a school for more than a few days. Cultural and recreational activities will balance the schedule.

Programming must include opportunities for the participants to have substantive engagement with American teenagers throughout the exchange.   This may include community service, cultural activities, workshops, homestays, and/or school visits.

The program will also provide opportunities for the adult educators to work with their peers and other professionals to learn about new topics and methods in education and support for youth activism.

Examples of the kinds of program activities that may be included:

  • Community service/volunteer activities
  • Peer training/education workshops
  • Training in project planning
  • Teambuilding exercises
  • Leadership development with workshop trainers or organizations
  • Meetings with government, community, and business leaders
  • Computer training that emphasizes research, critical thinking and analysis, and the use of the computer and Internet as resources in education and business
  • Exercises related to increasing tolerance and developing strategies for future collaboration and cooperation among participants
  • Dialogues, simulations, role plays and other activities aimed at helping participants articulate their thoughts about the project’s themes
  • Visits to historical sites, government and community centers, museums and landmarks that combine learning about principals of government, history, and society with tourism
  • Sports, drama, fine arts, musical and other extracurricular activities which provide opportunities for participants to work and play together

Exchanges will end with a closing session that focuses on summarizing the experience, developing action plans for activities at home, and preparing for re-entry. The ideas and action plans to be implemented at home should spring from the participants, but the project staff should be prepared to encourage, assist and direct the participants in developing these plans both during the exchange and during the follow-on period.

Sites:  The delegation should spend time in no more than two or three locations so that the participants have time to familiarize themselves with a community. Applicant organizations should describe the rationale for their location selections. OPA encourages applicants to consider proximity to sites of historical or cultural interest, access to organizations that can conduct appropriate workshops, and representation of the diversity of the United States.  If the group will travel to Washington, DC, OPA may arrange a meeting with State Department officials.

Accommodations:  Homestays with local families must be arranged for the majority of the exchange period.  A dormitory, hotel, or other housing with appropriate adult supervision is an acceptable arrangement for other segments of the program.

Applicants must have a clear and detailed recruitment, screening, and selection process for host families. They must also provide the families with an orientation prior to the arrival of their exchange participants, emphasizing the goals of the program. Screening needs to include a visit to the home to meet all members of the household to ensure that the host family is capable of providing a comfortable and nurturing home environment. Criminal background checks, including a search of the Department of Justice’s National Sex Offender Public Registry, must be conducted for all members of host families (and others living in the home) who are 18 years or older. The orientation will provide families with detailed information on the exchange program, the parameters of their participation, duties and obligations, and information on cultural differences and practices.

OPA encourages diversity in the recruitment and selection of host families. They may represent diversity in family size and structure, race and ethnicity, socio-economic status, religion, and geography.  Exchange participants must be afforded private space in the home.  While exchange participants may share a room with someone of a similar age and the same gender, they must have their own bed. Participants may be placed with host families as singles or together with other exchange participants. Host families need to have adequate financial resources to undertake hosting obligations.

Follow-on Activities:   The award recipient(s), in cooperation with OPA, will facilitate the exchange participants’ design and implementation of follow-on projects that serve a need in their home communities and provide them with an opportunity to employ their new project planning skills.  With the assistance of the adult alumni, the recipient will guide the youth in these activities. OPA seeks creative ideas to ensure that alumni can effectively pursue the remaining activities of the program, particularly ideas that amplify the program impact through peers.

Applicants should develop an action plan for their projects that they will present to OPA and the local implementing partner following the conclusion of the program.  etc.

Evaluation:  The Government Performance and Results Act (GPRA) of 1993 requires that federal agencies measure the results of their programs in meeting performance goals. The proposal should demonstrate the applicant’s plan to measure the short- and medium-term impact of the program. The follow-on activities will provide an opportunity to assess the impact of the exchanges on the participants, to determine how their attitudes have changed, and to evaluate the acquisition of knowledge and skills associated with program themes.

Other notes:  The recipient organization is responsible for all components of the program outlined in this document. In addition, OPA requires recipient organizations to communicate with OPA on a regular basis about program activities, including participant selection and orientations, publicity, international travel, exchange activities, and follow-on activities. The organization must also inform Grant Officer and Grant Officer Representative from OPA of their progress at each stage of the project’s implementation in a timely fashion, and will be required to obtain approval of any significant program changes in advance of their implementation. All materials and correspondence related to the program will acknowledge this as a program of the Office of Public Affairs. OPA retains copyright use of and can distribute materials related to this program as it sees fit.

 

III.    ELIGIBILITY

 

Who can apply:  Non-profit organizations (including think tanks, civil society organizations, and NGOs), governmental, educational, cultural institutions, and independent media are eligible to apply. Proof of past performance implementing similar activities is required (include dates, number of participants From different entities/cantons/ethnic groups, location, and point of reference).

Other eligibility requirements:  In order to be eligible to receive an award, all organizations must have a DUNS number, a unique entity identifier, and a valid registration on SAM.gov.

HOW TO APPLY FOR REQUIRED REGISTRATIONS

Who must apply?  All organizations applying for grants must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)   
  • NCAGE/CAGE code
  • SAM.gov registration

Unique entity identifier from Dun & Bradstreet (DUNS number). Please use the link to obtain your DUNS number.

However, if you experience any problem in getting DUNS number you may contact:

Zlata Mulać

Bisnode BH Director

Bisnode BH, Skenderpašina br. 1, 71000 Sarajevo

zlata.mulac@bisnode.com

Tel:  +387 61 896 753

www.bisnode.ba

In that case this contractor will charge the fee for their service.

Next, get your NCAGE/CAGE code

  • To apply, go to CAGE/NCAGE Code Request page
  • Instructions for the NCAGE application process are available here.
  • For NCAGE help from outside the U.S., call 1-269-961-7766
  • Email: NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

After you receive your NCAGE code, complete your SAM.gov registration

  • To register in the SAM system, go to their web page.
  • Please read the quick guide for grants registration attachment which is the part of the application package that is posted on the Embassy web site.
  • SAM registration must be renewed annually, so even if you are already registered in SAM from a previous grant, please check to see if your registration is still valid.

However, if you experience any problem in registering in SAM.gov use the following link to register for live chat, so the SAM administrators can answer your questions. Working hours for this service are from Monday through Friday after 14:00 p.m.

All organizations must complete required registrations by the submission deadline.  We cannot review projects that do not include a DUNS number and completed SAM.gov registration. Please allow ample time, as the process can take up to 30 days. However, if you are unable to complete your SAM.gov registration by the application deadline of August 31, 2018, you may submit the other required elements and continue with your SAM.gov registration.  If you complete registration and notify the Office of Public Affairs prior to the meeting of the review committee, which will take place in September, we may still be able to consider your application.

 

IV.    APPLICATION AND SUBMISSION INFORMATION

 

Mandatory application forms:  Your application cannot be reviewed without all of the below elements.  All forms and instructions are available at U.S. Embassy web site

Please note:  Obtaining the DUNS number and registering in the SAM system can take up to one month.  We strongly encourage you to start this process as soon as possible, since we cannot review any projects that do not include DUNS numbers and completed SAM.gov registrations.

  • SF-424 (Application for Federal Assistance – organizations).  Please make sure to include your DUNS number in the application.
  • SF424A (Budget Information for Non-Construction programs) 
  • SF424B (Assurances for Non-Construction programs) – Is required only for those applicants who have not registered in SAM.gov or recertified their registration in SAM.gov since February 2, 2019 and completed the online representation and certifications.
  • Project ProposalThe proposal should be submitted exclusively in the appropriate application form depending on the project, and should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do.
  • Screenshot of your SAM registration or a printout of your registration document from the SAM.gov web page. 

PROJECT PROPOSAL GUIDELINES:  Please read all instructions carefully – proposals that do not meet the requirements listed here will not be considered for funding.

  • All proposals must be written and submitted in English.
  • One organization may submit only one proposal to this NOFO.
  • One organization may submit proposal for the part of activities.
  • Proposals may not exceed 8 pages in length (including budget) in Times New Roman Size 12 font.
  • All fields in the grant application form must be completed and sent via email as one document.
  • Project duration may not exceed 18 months.
  • The deadline for submission of application forms / supporting documentation is August 31, 2018 by 17:00 p.m. Please submit your filled-in application to the following e-mail address:  ylpbih@state.gov

1. Applicant’s Contact Information

  • Implementing organization: Specify the officially registered name of the organization.
  • Contact person and title: Name and the title of the Project Coordinator, or the person who is authorized to sign official documents, if different from the Project Coordinator.
  • Address/Postal Code and City
  • Phone number           
  • E-mail: Please include both the general email address for your organization and the email address of the project coordinator.

2. Basic Information about the Proposal

  • Project title:
  • Amount requested (USD)/Amount of cost share (USD)/Total cost (USD): Please list the amount of funding requested from the Embassy.  If there is a cost share (another organization covering part of the total cost of the project), please list the amount here.  If you are providing cost share, please list the amount here. Please list the total cost of the project.

3. Executive Summary

In one double-spaced page, provide the following information about the project:

  • Identification of applicant and any significant participating organizations
  • Beginning and ending dates of the exchange
  • Nature of activity and venues
  • Anticipated results (short and long-term)
  • Funding level requested from the Bureau, program cost, total cost-sharing from applicant and other sources

4. Description of project activities:

Provide a detailed description of the project addressing the areas listed below. In the narrative, applicants should not only describe major program activities but also explain and justify their programmatic choices.

Describe the components of the exchanges and how they are related to the program goals and themes, including project planning, orientations, educational activities, cultural activities, meetings, site visits, community service, and the closing session.  Outline programming for the educators.  A detailed outline of the three- to four-week exchange should be included as an appendix in Tab E.  Describe engagement with American teenagers, including how they will be identified and what the activities will be.  Also, describe support for follow-on activities including the visit by project staff or trainers.

5. Project Objectives and desired outcomes:

Vision: Describe the project objectives and the desired outcomes, i.e., the knowledge, skills, and/or attitudinal changes that the participants will acquire.

6. Travel, Housing, and Other Logistics

Detail how the applicant will arrange domestic travel; arrangements for homestays (be specific about the recruiting and screening process) and for dormitory, hotel, or other housing; ground transportation; stipend disbursement; and any other relevant administrative matters.

7. Participating Organizations:

Identify any primary partner organizations for the program, their roles, and the applicant’s reasons for including them.

8. Program Monitoring and Evaluation:

Describe plans for monitoring and ensuring the participants’ safety and well-being while participating in the program, including during the homestays.  The progress of the cooperative agreement should be monitored closely and ECA and OPA must be kept informed of activities. Proposals should include a plan describing how success in meeting the stated goals of the program will be measured and reported. ECA recommends that the proposal include a draft survey questionnaire and/or other evaluation tools.

9. Diversity:

Explain how the program managers will pro-actively support diversity in program content, demonstrating how diversity can contribute to a vibrant civil society.  Diversity should be defined broadly to include geographic, urban/rural, ethnic, racial, socio-economic, and religious diversity.

10. Institutional Capacity and Project Management:

Outline the applicant organization’s capacity to conduct projects of this nature, focusing on three areas of competency: provision of educational and thematic programs, age-appropriate programming for youth, and previous work in the region. Describe the program staffing (individuals and responsibilities), qualifications, structure, and resources.  If applicable, include this information for primary partner organizations as well.

11. Work Plan/Schedule:

Outline the phases of the project planning and implementation for the entire cooperative agreement period. Provide a draft schedule of daily activities of the exchanges in an appendix.

12. Previous U.S. Government funding:

Indicate whether the implementing organization has received previous funding from the U.S. Government.  If so, please state the name of the project, the year and the amount of funding for each project.

13. Detailed budget:

Present the budget in the form of a spreadsheet, in USD amounts, dividing the budget into the categories delineated in the project proposal form.  Cost sharing is encouraged.   If the Recipient includes cost sharing in the project proposal, then the Recipient is accountable for providing additional funds and justifying the costs.

14 Budget narrative:

Please explain your budget in narrative form, detail personnel duties, list names of trainers/moderators/experts and project staff and break down travel and lodging costs (i.e., how many people, how many overnights, cost per person per day).

Budget GuidelinesAny application not meeting the budget requirements below will not be considered for funding.

Budget costs should be grouped into the following categories:

  • Personnel costs (salaries for staff who already work for your organization, fees for project manager, project coordinator/assistant, and or accountant)
  • Fringe (social and pension insurance contributions)
  • Travel (transportation costs, lodging, meals and incidentals)
  • Supplies (office supplies and other materials for project implementation)
  • Contractual (fees for trainers, moderators, experts, and educators, who do NOT normally work for your organization but who are engaged to implement certain project activities, printing of promotional materials, renting of space/equipment, broadcasting of TV and radio shows, web site development, and other contractual services needed for project implementation.)
  • Other direct costs: (office rent, utilities, phone/fax/internet, office supplies, bank charges, etc.)
  1. The total of personnel costs, fringe and other direct costs should not exceed 30% of total award amount.
  2. Costs for food or drink should not exceed 5% of the total award amount.
  3. The total costs of promotional materials (brochures, banners, T-shirts, posters, leaflets, etc.) should not exceed 10% of the total award amount.
  4. Alcohol, entertainment, or “miscellaneous” expenses are not allowed.
  5. Costs incurred before the grant period start date will not be reimbursed.

Grant funds may not be used for the following:

  • Long-term infrastructure needs
  • Materials and equipment (unless absolutely necessary for project realization).
  • Provision of direct social services to a population
  • Partisan political activity. (Note: non-partisan election education and public information activities are allowable.)
  • Funding of charitable activity and humanitarian aid, commercial projects, or fund-raising campaigns

Budget Information

The level of funding available for this program is approximately $120,000 for the base year.  Applicants should apply to implement a U.S.-based three- to four-week exchange program in the fall 2020 for 21 participants.  OPA reserves the right to reduce, revise, or increase proposal budgets in accordance with the needs of the program and the availability of funds.

The available funding may be used to support the program and administrative costs necessary to implement the program as described in this solicitation. Please submit a comprehensive line item budget, as stated in the Proposal Submission Instructions. An explanatory budget narrative must also be included.

Suggested program costs include, but are not limited to, the following:

  • Staff travel (international and domestic)
  • Participant travel (within the United States)
  • Orientations
  • Cultural and social activities
  • Meeting costs
  • Lodging, when not in homestay
  • Food (primarily group meals)
  • Follow-on activities
  • Evaluation
  • Pocket money for participants’ incidental expenses
  • Other justifiable expenses directly related to supporting program activities

Significant cost-sharing is expected and will enhance the proposal. Stipends for host families are not allowed as a grant-funded or cost-share item. While there is no rigid ratio of administrative to program costs, the OPA urges applicants to keep administrative costs as low and reasonable as possible. Proposals should show strong administrative cost-sharing contributions from the applicant and other sources.

Maximum limits on funding are as follows: Books and educational materials allowance-$100 per participant; Conference room rental costs-$250 per day per room; Consultant fees and honoraria-$250/day; Cultural allowance-$150 per participant; per diem-standard government rates; Evaluation costs- 3% of the cooperative agreement. Organizations are encouraged to cost-share any rates that exceed these amounts.

Exchange participants will be enrolled in the Bureau’s Accident and Sickness Program for Exchanges (ASPE) to provide them with health benefits during the exchange.  This cost does not need to be included in the budget. More information on ASPE is available here.

Additional Information to be submitted

Letters of commitment

Include pledges to participate in the program’s implementation from significant partner organizations and any receiving a sub-award.  Letters from elected officials are generally not advised.

Resumes

Resumes of all program staff should be included in the submission. No one resume should exceed two pages.

Attachments/appendices

Please limit to those materials essential for understanding the proposed program such as a draft schedule or evaluation questionnaires.  Extensive attachments will detract from your proposal.

First Time Applicant Attachments, if applicable

First time applicant organizations and organizations which have not received an assistance award (grant or cooperative agreement) from the OPA during the past three (3) years, must submit as an attachment to this form the following: (a) one copy of their Charter OR Articles of Incorporation; (b) a list of the current Board of Directors; and (c) current financial statements. Note:  The OPA retains the right to ask for additional documentation of those items included on this form.

 

V.    REVIEW CRITERIA: ALL PROPOSALS WILL BE EVALUATED BY THE OFFICE OF PUBLIC AFFAIRS REVIEW PANEL ACCORDING TO THE BELOW CRITERIA:

 

  • Implementation capacity of applicant, prior experience with organizing student exchange programs and capacity to carry out the project throughout Bosnia and Herzegovina.
  • Compliance with proposal guidelines inclusion of mandatory components.
  • Clearly identified goals and target audiences
  • Innovative and creative solutions for follow-up engagement
  • Well-developed activity plans that clearly supports program goals
  • Cost-effective budget, with concrete and reasonable expenses, and cost sharing amount
  • Project sustainability

 

VI.    FEDERAL AWARD ADMINISTRATION INFORMATION

 

Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grants Officer and the grants management team.  The Recipient may only start incurring project expenses beginning on the start date shown on the grant award document signed by the Grant Officer.  The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email.

Funding decisions are contingent on the availability of funds.  Budget may not exceed 120,000 USD.  The U.S. Embassy reserves the right to cancel this Notice of Funding Opportunity at any time without any commitment to any applicant.

A Cooperative Agreement (CA) may be issued, particularly in the case that the selected applicant is a first-time recipient of Federal Funding.  Elements of substantial involvement include:

  1. Participating in the design or direction of activities, design of conference agendas, and training delivery models
  2. Participating in the selection of key project staff and trainers
  3. Participating in the presentation of results
  4. Assisting in the selection and/or analyses of data
  5. Review and approve each press release and other public statements and publications before releasing it in public

Grants or CAs are normally made on a one-time basis.  Subject to availability of funding, and based on successful completion of the previously awarded grant, a maximum of two annual repeat grants may be issued if the U.S. Embassy determines the activity advances a clearly defined priority objective of implementing Youth Leadership and Teacher Professional Development Program with Bosnia and Herzegovina.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals.  Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method:  The payment of the award amount will be made in multiple installments.  A certain percentage of the total award amount up to 50% of the total will be paid immediately after signing the grant and submission of the valid bank account by Recipient.  However, if the project implementation requires a higher percentage of advance payment than 50 %, the Office of Public Affairs will require justification.  The rest will be paid upon submission of the interim final program and financial reports by Recipient.  Each award document will contain detailed payment information.  The USG reserves the right to retain the last payment up to 10 % of the award amount until all project activities are completed and the final program and financial reports are submitted by the Recipient and approved by the Grant Officer and the Grant Officer Representative.

Terms and Conditions

Before submitting an application, applicants may wish to review all the terms and conditions and required certifications which will apply to this award, to ensure that they will be able to comply.  These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and the Department of State Standard Terms and Conditions, all of which are available here.  

Reporting Requirements

Recipients will be required to submit financial reports and program reports.  The award document will specify the forms and how often these reports must be submitted.

 

VII.    FEDERAL AWARDING AGENCY CONTACTS

 

For more information, please contact us by phone: + 387 33 704-345 or 704-285, fax:  + 387 33 704-432 or e-mail at ylpbih@state.gov